A better brief.
A better guest experience.

A monthly payment schedule can support quarterly or seasonal events. Confirm the actual event allocation, term, production scope and booking requirements together.

A portrait station, an AI trading-card activation and a cinematic robot use different resources. Agree selected formats and any upgrade pricing instead of assuming that every event is interchangeable.

Identify client accounts, brand approval owners, white-label needs and how the production team communicates with your stakeholders.

Include creative preparation, crew, show hours, consumables, AI usage, travel and review time. Document changes, rollover and overages before work begins.

Custom creative, programming, equipment preparation, staffing, transport and installation are part of the production. A shorter guest window does not reduce every cost in the same proportion.

Confirm whether a quote includes capture, branded artwork, printing, finishing materials, collection, setup and removal. A manufactured giveaway and a personalized live activation involve different work.

Tell us your overall budget range, expected participation and must-have outcome. We can evaluate the format, customization, operating window and physical output together.

A longer participation window can improve access to a custom experience. If every guest needs a takeaway in a short break, we will scope capture and finishing capacity around that requirement.

Discuss cards, magnets, keychains or other custom formats as a production brief. Material sourcing, quantities, finishing and the approval timeline determine which options fit.

For a playing-card concept, confirm whether customization appears on the cards, the box or both. A branded card deck is a different deliverable from an individual portrait trading card.

Confirm whether guests are photographed onsite or supply an existing image, and whether that image is printed, transformed or engraved. The capture and production workflow must support the chosen material.

Review the object, dimensions, image treatment, finish and packaging before production. Concept renderings explain a direction; the approved sample and proposal define what will be delivered.

A roaming photographer captures the people and atmosphere around the event. An AI station provides a dedicated interaction that transforms a guest portrait. These are different experiences even when both deliver to a phone.

Photo recognition helps route captured photographs to the right guest. It does not automatically transform that guest into an AI character. Confirm image treatment and delivery as separate choices.

Share photographs and dimensions of the available space. A compact station may avoid a traditional backdrop, but guest approach, capture distance, lighting and safe circulation still need to work.

Name every brand approver and review the sample treatment, logos and guest message together. AI processing takes time; the confirmed workflow should explain when guests receive their result and whether they can return to the event meanwhile.

Supply approved logos, colors, fonts, exact wording and references. Tell us who gives final creative approval.

Review hardware or scenic branding, welcome and capture screens, finished output and delivery pages separately. Some surfaces have fixed elements; others need custom fabrication.

Review the actual print size, front/back layout, crop and digital format. A screen mockup alone does not establish print margins or finishing.

Confirm the artwork deadline and the effect of later changes on printing, fabrication and testing.

Mark the proposed installation, largest group, audience approach, queue and output collection point. Include any existing backdrop or scenic structure.

Provide loading instructions, dock or marshalling requirements, door and elevator restrictions, setup windows and staff passes.

Confirm power locations and the selected experience’s connectivity needs. Share venue restrictions so the production team can plan a suitable connection.

Allow installation, calibration, a branded test and staff briefing before the guest-facing start time. Send insurance requirements and venue contacts early.

Total attendance and expected participants are different. Tell us whether every guest needs an output or whether the experience is optional.

Identify busy arrivals, breaks and peak periods. A short rush can need more capacity than the same audience spread across a day.

Capture, generation, printing, cutting, casing and pickup can have different timings. Card and sketch production need more than a camera station.

Your producer will confirm station count and staffing around the approved treatment. Capacity belongs to a specific configuration, not a universal product promise.

Include setup, guest operation, breaks and strike. Call out whether equipment stays overnight or must be removed each day.

For a tour, provide addresses, access details, transport windows and local contacts. Do not assume one venue’s operating plan fits the next.

Confirm which graphics stay the same and which change by sponsor, location or event date. Review consumables and replacement needs.

Name the onsite decision-maker and the process for reporting changes. A repeat event should carry forward approved creative while rechecking logistics.

Choose prints, digital photos, films, cards or readings. Confirm whether guests collect an output onsite or receive it after processing.

Guest photo delivery and marketing opt-in serve different purposes. If your team uses badge scanners, agree where that step sits in the journey.

Ask which measures are available for the selected setup. Sessions, files, prints, shares and unique participants are different measures and should be labeled separately.

Separate individual guest links from the organizer’s bulk download. Confirm who receives the collection, when it will be ready, its availability period and any edited selections. Reports should state the event window, snapshot date and any delivery methods the platform cannot track.

Destination Informatica used a branded travel portrait. Databricks Company Kickoff FY27 used AI travel postcards, while its 2026 GTM Leadership Offsite paired adventure portraits with AI video.

Review destination scenes, campaign identity, stamps, dates and original/result examples. A depicted destination is part of the creative; it does not identify where the event took place.

Confirm the largest group and test the selected transformation with representative participants. Keep the original capture available for comparison during approval.

A postcard-style image may be delivered digitally or as a physical print. Confirm printing, collection and any animated version in the production scope.

The Woodie installation at Covale shows a venue-based experience with an ongoing gallery and an occasion-specific collection. Plan the booth position, visibility and guest approach around the room.

Name the people responsible for opening checks, guest assistance, consumables and support escalation. Confirm servicing and access outside guest hours.

Set a process for venue branding, seasonal artwork and event-specific galleries. Decide who approves each change and when it goes live.

Confirm installation duration, power, connectivity, content access, support and eventual removal. These requirements differ from a single event rental.

Confirm who owns creative approval, fabrication, venue coordination, guest guidance, lead conversations and the final content handoff.

Share your exhibit renders and dimensions. We can discuss how capture, signage and collection fit the audience flow.

Identify which materials are client-facing and whether hardware, output or communications need a particular identity. Confirm this in the project scope.

For a residency or recurring installation, share duration, event frequency, branding control, support expectations, consumables and installation/removal needs. These projects are scoped individually.